Use Cases

Real-world scenarios showing how to integrate BoardAPI into your platform.

Overview

BoardAPI is designed for platform owners who want to add interactive whiteboards without building from scratch. Below are real use cases from EdTech, SaaS, and Business teams.

By Industry

EdTech Platforms

Scenario	Problem	Solution	Key Features
Language School	Teachers use expensive Miro ($500/mo), no CRM integration	API creates boards automatically from CRM, students join without registration	API-First, Custom Objects, Stateless Users
Online Courses	Static content, no interaction	Interactive boards for group work with custom objects	Frames, Zones, Custom Objects
Tutoring Marketplace	Tutors leave for Zoom/Skype, losing platform control	Embed boards inside platform, tutors stay on-site	Stateless Users, Webhooks, Embeddable
Corporate Training	HR wants interactive tools, only have videos and tests	Add whiteboard as premium module with automatic analytics	White-Label, Analytics, API

SaaS Products

Scenario	Problem	Solution	Key Features
Project Management	Need Miro-like feature, 6 months dev time	Embed boards via iframe in 2 weeks	White-Label, API, Iframe
Consulting Platforms	Consultants work with clients in external tools (Miro/Mural)	Embed boards inside platform, track sessions in CRM	API-First, Webhooks, Analytics

Business Tools

Scenario	Problem	Solution	Key Features
Brainstorming	Sessions take 2+ hours, no structure	Structured Frames with AI-moderated zones	Frames, Zones, AI Agents
Sprint Retrospective	Anonymous feedback needed, reveal together	Private zones with anonymous mode, simultaneous reveal	Anonymous Mode, Frames, Real-time
Webinar Engagement	Participants passive during webinars (only chat/polls)	Group work on boards, visible activity	Real-time Collaboration, Multiplayer Cursors

Quick Comparison

Why BoardAPI vs Building Your Own?

Aspect	Build Your Own	BoardAPI
Time to Launch	6 months	2 weeks (iframe)
Development Cost	$50,000+	$0-79/mo
Maintenance	Ongoing team	Zero
Real-time Sync	Complex WebSocket	Built-in
Custom Objects	Build from scratch	JSON Schema + Components
Mobile Support	Separate development	Works out of box

Why BoardAPI vs Miro/Mural?

Aspect	Miro/Mural	BoardAPI
Price	$500+/mo per team	$0-79/mo unlimited users
API-First	Limited API	Full REST API + SDK
Embeddable	iframe only, no white-label	Full white-label + custom domain
Custom Objects	No	Unlimited custom types
No Registration	Requires account	Stateless users via links
Integration	External tool	Native to your platform

Integration Patterns

Pattern 1: API-First (EdTech)

Use case: Language school creates boards from CRM

// Teacher creates lesson in CRM
$lesson = Lesson::create(['topic' => 'Present Simple']);

// API auto-creates board
$board = WhiteboardAPI::createBoard([
    'title' => $lesson->topic,
    'config' => ['objectType' => 'vocabulary-card']
]);

// Students get link, join without registration
$lesson->student_link = $board->access_links->guest;

Benefits:

• Boards created automatically
• No manual setup
• Students join instantly via link
• Data stays in your CRM (webhooks)

Pattern 2: Iframe Embedding (SaaS)

Use case: Project management tool adds visual boards

<!-- Embed board in your app -->
<iframe
  src="https://board.boardapi.io/abc-123?embed=true"
  width="100%"
  height="600px"
  frameborder="0">
</iframe>

Benefits:

• Launch in 1 day
• White-label with custom domain
• Zero maintenance
• Works on mobile

Pattern 3: Webhook Integration (Business)

Use case: Track session analytics in your system

// BoardAPI sends webhook after session
POST https://your-platform.com/webhooks/board-finished
{
  "event": "board.session.finished",
  "board_uuid": "abc-123",
  "session_data": {
    "duration_seconds": 3600,
    "peak_participants": 12,
    "objects_created": 35
  }
}

// Your system processes and stores analytics

Benefits:

• Real-time session tracking
• Automatic analytics
• Integrate with your reporting
• No polling required

ROI Calculator

Example: Language School Network

Before BoardAPI:

• 50 teachers × $10/mo Miro = $500/month
• No CRM integration = manual work
• Students register in Miro = friction
• No custom objects = generic tools

After BoardAPI:

• $79/month Business plan
• Savings: $421/month = $5,052/year
• ROI: 633% in first year
• Plus: Automation, custom objects, better UX

Example: Corporate LMS

Building from scratch:

• 3 developers × 6 months = $90,000
• Ongoing maintenance = $30,000/year
• Total first year: $120,000

With BoardAPI:

• Integration: 2 weeks × 1 developer = $5,000
• Annual cost: $79/mo × 12 = $948
• Total first year: $5,948
• Savings: $114,052 (95% cost reduction)

Next Steps

Explore by Industry

• EdTech platforms: See EdTech scenarios →
• SaaS products: See SaaS scenarios →
• Business teams: See Business scenarios →

Get Started

• Quick Start: Integration Guide →
• API Reference: REST API Docs →
• Code Examples: SDK Examples →
• Live Demo: Try Interactive Demo →

Need Help?

• Integration Support: Contact our team for integration assistance
• Custom Solutions: Enterprise plans include dedicated support
• Questions?: Check FAQ or reach out to support@boardapi.io